Operations Administrator

  • Anchorage, AK (Remote)
  • Listing Opening Date: July 23, 2022
  • Listing Closing Date: August 31, 2022

Website The Alaska Collection by Pursuit

NOW HIRING! Rapidly growing travel + tourism company

Job Excerpt:

This Operations Administrator is an important member of an extremely collaborative team across Pursuit’s Alaska Collection. In this role, you will primarily be responsible to support the Vice President & General Manager of the Alaska Collection in a variety of areas. Calendar management, expense reporting, light accounting processes, office administration & logistics, scheduling, and other business-related tasks. This role also provides strong support for the Anchorage Office, People & Culture and other Senior Leaders across Alaska lines of business. An Operations Administrator wears l lot of hats -- part executive assistant, part office manager, part project coordinator, part event-planner, part record keeper, and part air-traffic controller for the operations across Alaska Collection’s lines of business. This important support role provides the glue that helps to keep a high-functioning team and office environment working smoothly.

What you’ll do

/         Develop a solid understanding of all Alaska Collection business locations and services offered.

/         Identify key strategic internal and external partners necessary to manage assigned tasks and anticipate work that will improve efficiency.

/         Manage meetings, Outlook and Teams calendars, travel schedules, and details related to the workload of the VP & GM.  Assist with similar tasks for other key AC leaders.

/         Record meeting minutes/notes and communicate meeting updates and action items to AC’s Senior Leadership Team.

/         Continuously look for safer and more efficient ways of doing things.

/         Help foster an environment of clear and timely communications and well-planned task timelines between AC leaders and staff.

/         Promote the Pursuit culture by assisting with team events, animation and experiences that drive engagement, learning and fun.

/         Establish Standard Operating Procedures and best practices as needed to streamline and improve support tasks and office operations.

/         Develop relationships and credibility with and business partners, vendors, or other support staff across Pursuit to share ideas and ensure high-quality work.

/         Support administrative functions in all areas to include organization of vendor contracts, procurement, materials delivery to lodges, daily mail, general cashier tasks, invoices, office supplies, office maintenance, closure announcements and phone rosters.

/         Work with industry affiliates and community businesses to coordinate corporate donations for AC lines of business.

/         Maintain AC’s business and liquor licenses, vehicle registration, storage facilities and other AC business priorities.

Skills and Experience needed

/         A minimum of 3 years of office work experience in a guest-facing or support services role required.

/         Experience in working in travel, food & beverage or hospitality preferred.

/         Strong working knowledge of and ability to use Microsoft Office tools (PPT, Excel, Word, Outlook, Teams), including great attention to detail and accuracy.

/         Basic familiarity with tools to track deadlines and tasks to ensure completion on deadline.

/         Experience working with basic accounting tasks and fundamental budgeting tools preferred.

/         Ability to coordinate several projects, maintaining timelines on deliverables and tracking/reporting of status.

What you’ll need to bring to the table

/         Be a self-starter, with a willingness to jump in where needed while working independently with minimal supervision.

/         Be engaged and collaborative, with an open style that builds relationships, listens, communicates clearly, and creates a fun and collaborative environment;

/         Be a change agent who is always willing to adapt and/or to ask “how could we do this better?”

/         Build good working relationships across diverse and geographically-dispersed teams.

/         Organize and prioritize multiple tasks in a fast-paced environment.

/         Lead by example, jumping in and getting your “hands dirty” as an active member of a diverse and highly engaged team.

/         Be resourceful, adaptable, resilient, and having a strong sense of self-awareness.

/         Have a strong sense of urgency to complete tasks in a timely manner.

/         Be curious and willing to ask questions.

 

We will allow some remote work after 90 days. Must be willing to travel, exceptional office skills, computer, 60k annual salary based in downtown office. Free parking.

 

 

 

Job Submission Instructions: https://alaska-pursuit.icims.com/jobs/20822/operations-administrator/job
Job Contact Name: Anastasiya Baletskaya
Job Contact Phone: (907) 841-9503

To apply for this job email your details to abaletskaya@pursuitcollection.com

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