Accounts Manager

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Job Summary
Valdez Convention & Visitors Bureau Seeks Accounts Manager About This Job The Valdez Convention & Visitors Bureau is a highly entrepreneurial organization that collaborates and partners with municipal, community and business organizations to promote Valdez as a destination for year around local and regional travel and tourism. Valdez’s location, picturesque setting, outstanding fishing, world class snow sports, spectacular glacier cruises and heli-tours, excellent hotels and meeting space, cultural attractions and variety of retailing and restaurant experiences offer value driven experiences. Capitalizing on the resources that Valdez has to offer is at the core of the Valdez Convention & Visitors Bureau mission. What sets the organization apart is its innovative and entrepreneurial approach to driving economic impact in our region. This is a middle management position for the Valdez Convention & Visitors Bureau (VCVB). The Accounts Manager of the VCVB will assist in achieving the mission of the Bureau through implementation of the strategic objectives determined by the Executive Director. The Accounts Manager has the primary responsibility for managing company payroll, accounts payable and receivable, website management, membership development and the Valdez Visitors Guide. From a professional perspective, the ideal candidate will bring organizational experience from a marketing driven, events focused organization where you have been involved in strategic development and execution of events focused on driving economic impact. From a personal perspective, the ideal candidate will be a dynamic, passionate, detail oriented, market driven self-starter and communicator. This is an opportunity for a tourism driven team player to join a unique destination marketing organization and have the vision to do great things for a fantastic community. Reporting The VCVB is a non-profit 501(C)(6), an association of persons having a common business interest, whose purpose is to promote the common business interest and not to engage in a regular business of a kind ordinarily carried on for profit. Its activities are directed to the improvement of business conditions of one or more lines of business rather than the performance of individual persons. As such, the Accounts Manager reports to the Executive Director. Responsibilities • Completes payroll for company personnel • Processes Payroll and other taxes due • Monitors the status of accounts receivable and payable to facilitate efficient processing • Reviews financial statements and supporting documentation • Processes all incoming and outgoing invoices and payments • Maintains accurate and complete documentation for all financial department procedures • Reconcile the VCVB’s credit card and bank accounts • Initiates accounting procedures to improve organization efficiencies • Manages the sales, financial and confidential information of the members of the VCVB • Review the VCVB personnel policies periodically to ensure all staff complies and assist the Executive Director on State and Federal Labor Laws • Designs, implements and manages member information into Excel spreadsheet while maintaining accuracy • Manages all members of the VCVB by collecting and filling paper applications and information, ensuring members information is secure and accurate • Assists in disseminating information about the community and its season tourism offerings to visitors • Attends state travel shows representing the VCVB • Reports results of each show attended to the Executive Director • Answers incoming phone calls and transfer caller to the correct department; record message and relay as appropriate • Assists the Executive Director in creating and updating membership applications and renewal forms • Sells membership and advertisement opportunities to businesses. Collect membership fees during membership season via check, cash or credit card • Assists the Executive Director, Services Manager and supervise Seasonal Staff in the center when necessary • Assist in the design and implementation of social media profiles on Facebook, Instagram, Twitter and Pinterest • Measures all social media activity • Writing and circulating a member newsletter using the VCVB newsletter template and Mail Chimp program- the last Friday of each month. (or nearest working day if falls on a holiday) • Members Leads Program • Manage Members website profiles. • Coordinate jointly with the Executive Director and the VCVB Board Membership Committee in April of each year, the annual review of membership benefit levels and pricing. • Coordinate with the Services Manager the distribution of Membership Sales packets to all current Members via US Mail. Send out email notice. Follow up by phone ensuring Members are receiving the communication mediums. • Coordinate all sales efforts of cooperative advertising opportunities to Members. Including sales of Valdez Vacation Guide Ads, Visitor Information Center Wall Ads, Display Cases, Center TV Ads and brochure/rack card/pop up distribution at shows. • Ensure all Members receive their benefits in accordance to their Membership Level, including cooperative advertising opportunities; social media digital marketing opportunities; rack card/brochure/pop up at all VCVB Consumer Shows. • Ensure the Membership Databases are kept up to date, free of errors, and distribute updated copies to the Services Manager and Executive Director. • Ensure the Members business listing, advertisements are correct prior to handing to the Executive Director for print. • Review Print Directory with Executive Director before it is sent for print. Requirements: • BA or equivalent + 5 years relevant experience, • Excellent customer service skills, • Must be able to quickly and accurately assess priorities, • Excellent verbal and written skills, • Effective listening and interpersonal skills, • Knowledge of local, state and regional media contacts • Proficient in o Microsoft Office Suite – Word, Outlook, Excel, Power Point, o Quickbooks o In Design and Photoshop. • Occasional weekend and evening work Terms of Employment: Permanent, full time Compensation: Salary range is $35,000 – $55,000, commensurate with the experience and skill level listed on this description. Includes health benefits, paid holidays and accrued vacation time Contact Information: If you are qualified and interested in being considered as a candidate for this great opportunity, please submit your cover letter outlining your qualifications as they pertain to the position, resume, three professional references, and your most recent compensation information to the VCVB Board Chair Patricia Relay via email at: prelay@valdezmuseum.org. Open Until Filled. No phone calls.

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