Job description

Office Manager

ESSENTIAL DUTIES & RESPONSIBILITIES

- Supervise administrative staff, including money counting personnel, reservations staff, and guest shuttle drivers.

- Oversee daily office operations are being completed, including but not limited to: money counting and daily sales reports, maintaining petty cash and division’s check book register, issuing crew per diem, uniform inventory, distributing passenger manifest, creating shuttle driving schedules, etc.

- Assist with collection of credit card receipts and coding

- Assure all company invoices are coded and submitted in timely manner

- Create and submit purchase orders

- Create and maintain department budget. Report budget overages to corporate office.

- Manage office supplies, inventory and place orders as necessary.

- Perform receptionist duties: greet visitors and answer and direct phone calls on multi-line handset.

- Assist with coordinating crew travel and accommodations

- Assure all coding and accounting is submitted in a timely manner

- Maintain a training manual for department’s personnel

- Set independent sales goals initiatives and implement training

- Maintain vehicle log

MINIMUM QUALIFICATIONS

- Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, among other tasks

- Knowledge of Fare Harbor, Clover, Expensify, Stampli and Sage preferred

- Must be proficient in Microsoft Office products

- Organization and ability to multitask to complete a wide variety of tasks

- Strong interpersonal skills

- Attention to detail to ensure tasks are completed thoroughly and correctly

- Valid driver’s license required

- Associates degree in a related field or equivalent 3 years’ experience in related business

- Bookkeeping and money counting experience

- Must be willing/able to drive a 12 passenger van

TRAITS AND CHARACTERISTICS

- Positive, personable and professional demeanor

- Strong record of being organized, dependable and punctual

BENEFITS

This is a year-round, full-time position with health care benefits, sick leave, accrued paid time off, and 401K matching

Job Type: Full-time

Salary: $23.00 - $28.00 per hour

Benefits:

401(k) matching
Employee discounts
Employer Paid Health insurance
Paid Time Off

Juneau, AK 99801: Reliably commute or planning to relocate before starting work (Required)

Experience:

Office experience: 1 year (Preferred)
Organizational skills: 1 year (Preferred)
Microsoft Office: 1 year (Required)
Office manager experience: 1 year (Preferred)
License/Certification:
Driver's License (Required)

Apply here: https://www.coolworks.com/allen-marine-tours/profile